MINUTES OF MEETING ISLES OF BARTRAM PARK
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Isles of Bartram Park Community Development District was held on Tuesday, August 18, 2021 at 10:10 a.m. at the World Golf Village Renaissance Hotel, 500 S. Legacy Trail, St. Augustine, Florida.

Present and constituting a quorum were:

Zenzi Rogers Chris Mayo Joe Panchula
Scott Forshey-Friedman

Also present were:

Jim Oliver Wes Haber

FIRST ORDER OF BUSINESS

Chairperson Vice Chairman Supervisor Supervisor

District Manager District Counsel

Roll Call

Mr. Oliver called the meeting to order at 10:10 a.m. Four Board members were present constituting a quorum.

SECOND ORDER OF BUSINESS	Audience Comment
Mr. Oliver asked for audience comments and one comment was stated about budget items and concerns about the bidding process and oversight, and the 11% increase. Mr. Oliver noted these would be discussed in the public hearing.

THIRD ORDER OF BUSINESS	Minutes
Approval ofMiuutes of the May 19, 2021 Meeting
Mr. Oliver presented the minutes of the May 19, 2021 meeting and there were no additions, corrections, or deletions.

Acceptance of the May 19, 2021 Audit Committee Meeting Minutes
Mr. Oliver presented the minutes of the May 19, 2021 Audit Committee meeting and there were no additions, corrections, or deletions.

On MOTION by Ms. Rogers seconded by Mr. Forshey-Friedman, with all in favor, the Minutes of the May 19 Board Meeting and the May 19, 2021 Audit Committee Meeting, wereappro_ve_d_. _

FOURTH ORDER OF BUSINESS	Acceptance	of	Audit	Committee
Recommendations
Mr. Oliver noted that the Audit Committee met earlier, and Grau & Associates was ranked #1, and Berger Toombs #2. He asked the Board to accept the Audit Committee recommendations. He added they will seek and engagement letter from the top ranked firm.

On MOTION by Ms. Rogers, seconded by Mr. Forshey-Friedman, with all in favor, the Acceptance of the Audit Committee Recommendation of Grau & Associates as the #1 Ranked Firm, was
apprnved.

FIFTH ORDER OF BUSINESS	Public Hearing
Consideration of Resolution 2021-06, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2021
Mr. Oliver provided an overview of the budget. He noted an increase in total assessments
from $196,000 to $237,000 with an increase of $40,000. This is due to a budgeted increase in maintenance expenditures of $20,452 and no developer deficit funding for Fiscal Year 2022. He explained the elimination of developer contributions is due to the District being fully platted and transitioning to resident control. The developer will pay assessments on remaining lots it owns, but no longer cover budget deficits as the District becomes self-sustaining and funded solely by collected O&M assessments levied on all platted lots. These two factors are the cause for the assessment increase of 11%. Mr. Oliver asked for Board comments. Mr. Oliver asked for a motion to open the public hearing.

On MOTION by Ms. Rogers, seconded by Mr. Mayo, with all in favor, To Op_en The Public Hearing, was approved.

Mr. Oliver asked for audience questions on the budget. Mr. Oliver answered the question regarding the bidding process. He noted a bidding process was required for a certain threshold. An audience member had questions about CDD/HOA responsibilities. Mr. Oliver and Mr. Haber outlined the CDD financial responsibilities. Mr. Oliver reviewed the competitive bidding process used by the CDD. Mr. Oliver asked for a.motion to close the public hearing.

On MOTION by Ms. Rogers, seconded by Mr. Forshey- Friedman, with all in favor, To Close the Public Heari11g, was approved.

Mr. Haber outlined the formal budget approval for Resolution 2021-06 and the ability to move funds but the cap would remain.

On MOTION by Ms. Rogers, seconded by Mr. Forshey-Friedman, with all in favor, Resolution 2021-06 Relating to Annual Appropriations and Adopting the Budget for the Fiscal Year 2021, was approved.

Consideration of Resolution 2021-07, Imposing Special Assessments and Certifying an Assessment Roll
Mr. Oliver reviewed the process for budget approval and Resolution 2021-07. Mr. Oliver
asked for a motion to open the public hearing.

On MOTION by Ms. Rogers, seconded by Mr. Forshey-Friedman, with all in favor, To Qpen The Public Hearing, was approye_d_.  

Mr. Oliver asked for audience questions on the budget. Hearing none, Mr. Oliver asked for a motion to close the public hearing.

On MOTION by Ms. Rogers, seconded by Mr. Forshey- Friedman, with all in favor, To Close the Public Hearing,_was approved.

Mr. Haber reviewed the process with assessments going up and Resolution 2021-07 and why there was an increase in assessments due to increase in line items and the removal of Developer funding.

On MOTION by Ms. Rogers, seconded by Mr. Forshey-Friedman, with all in favor, Resolution 2021-07, Imposing Special Assessments and Certifying an Assessment Roll, was approved.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2021-08, Election
of Officers to add Marilee Giles as Assistant Secretary
Mr. Oliver noted this resolution was to add Marilee Giles as an Assistant Secretary as she is a new District Manager with GMS. This will allow her to execute documents on behalf of the District.

On MOTION by Ms. Rogers, seconded by Mr. Mayo, with all in favor, Resolution 2021-08, Election of Officers to Add Marilee Giles as Assistant Secretary, \\las approved.

SEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Haber had nothing further to report for the Board.

Engineer - 2021 Engineer's Report
Mr. Maggiore was not in attendance. Mr. Oliver noted the Engineer's Report included in the packet relating to the Bond Series 2015 and 2017. A review of this is required by Florida statue. Mr. Oliver stated there was no action required by the Board.

Manager - Consideration of Proposed FY22 Meeting Schedule
Mr. Oliver noted this would be the san1e meeting schedule with the meetings at I 0:00 a.m. in the GMS offices. These will be held quarterly on the 3rd Wednesday on November 17, 2021, February 16, 2022, May 18, 2022 and August 17, 2022.

On MOTION by Ms. Rogers, seconded by Mr. Forshey-Friedman, with aUin favor, the FY22 Meeting Schedule, was approved.

NINTH ORDER OF BUSINESS	Supervisors' Requests
There being none, the next item followed.

TENTH ORDER OF BUSINESS	Audience Comments
There being no public present, the next item followed.

ELEVENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet as of July 31, 2021 and Statement of Revenues & Expenditures
Mr. Oliver stated that included in the agenda package is a copy of the financial reports through July 31, 2021. There was nothing unusual in the financials.

Assessment Receipt Schedule
Mr. Oliver noted that the assessment receipt schedule shows they are 100% collected.

Approval of Check Register
Mr. Oliver stated that included in the agenda package is a check register. The Board had no questions.

On MOTION by Ms. Rogers seconded by Mr. Forshey-Friedman, with all in favor, the Check Register was approved.

TWELTH ORDER OF BUSINESS	Next Scheduled Meeting-TBD
Mr. Oliver stated the next scheduled meeting is November 17, 2021 at 10:00 a.m. at the Offices of GMS.

THIRTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Rogers seconded by Mr. Forshey-Friedman, with all in favor, the Meeting was adjourned.

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Isles of Bartram Park CDD

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