MINUTES OF MEETING 
ISLES OF BARTRAM PARK 
COMMUNITY DEVELOPMENT DISTRICT 
The regular meeting of the Board of Supervisors of the Isles of Bartram Park Community 
Development District was held on Friday, May 19, 2023 at 10:05 a.m. at the Offices of GMS, 475 
West Town Place, Suite 114, St. Augustine, Florida. 
Present and constituting a quorum were: 
Scott Forshey-Friedman Chairman 
Joseph Zemel Vice Chairman 
Delton Stuck Supervisor 
Nancy Brown Supervisor 
Also present were: 
Jim Oliver District Manager 
Wes Haber by phone District Counsel 
FIRST ORDER OF BUSINESS Roll Call 
Mr. Oliver called the meeting to order at 10:05 a.m. Four Board members were present 
constituting a quorum. 
SECOND ORDER OF BUSINESS Audience Comment 
Mr. Oliver stated that there were no members of the public present. 
THIRD ORDER OF BUSINESS Affidavit of Publication 
Mr. Oliver stated that this meeting notice was published in the St. Augustine record on 
May 11, 2023 to meet the requirements of Florida statute. 
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FOURTH ORDER OF BUSINESS Approval of Minutes of the February 17, 2023 
Meeting 
Mr. Oliver presented the minutes of the February 17, 2023 meeting and asked if there were 
any additions, corrections, or deletions. The Board had no changes. 
On MOTION by Mr. Forshey-Friedman seconded by Ms. Brown, 
with all in favor, the Minutes of the February 17, 2023 Meeting, were 
approved. 
FIFTH ORDER OF BUSINESS Acceptance of Fiscal Year 2022 Financial 
Audit 
Mr. Oliver stated that a copy of this financial audit was in the agenda packet for review. 
He explained that the audit was a collaborative effort between GMS, their accountants, the 
attorney’s office and the auditors. He noted that the auditors were selected through the RFP process 
in accordance with Chapter 218 of Florida Statutes. He pointed out that this was a clean audit. He 
explained that there were no particular notes on the audit other than the fact that they have now 
transitioned post audit into a resident controlled Board. They now have four residents on the Board 
and that will be reflected in next year’s audit. After the notes on the financial report, he reviewed 
the independent auditor’s report on internal controls. He explained that this report noted that they 
did not identify any deficiencies in internal control that they consider to be material weaknesses. 
He stated that every one of these different sections of the audit were required by the Auditor 
General. The next report was the independent auditors report on compliance with the requirements 
of Section 218.415 of Florida Statutes as required by the Auditor General. He reviewed the 
auditor’s statement, which stated “In our opinion, the District complied, in all material respects, 
with the aforementioned requirements for the fiscal year ended September 30, 2022.” He reviewed 
the next item report, which was the management letter. He explained that the three purposes of the 
management letter were the current year findings and recommendations, the status of prior year 
findings and recommendations, and the compliance with the provisions of the Auditor General of 
the State of Florida. According to the report, there were no current year findings and no prior year 
findings. He reviewed the report of the compliance with the provisions of the Auditor General of 
the State of Florida. He explained that the most important that he focused in on was #5 which 
stated, “The District has not met one or more of the financial emergency conditions described in 
Section 218.503(1), Florida Statutes.” He explained that they were not in any type of emergency 
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conditions. He concluded that this was a clean audit and they had provided it to the Auditor General 
and posted it on EMMA. He added that they would post this to the website as well. He asked if 
there were any questions about the audit. Hearing none, 
On MOTION by Mr. Forshey-Friedman seconded by Ms. Brown, 
with all in favor, the Fiscal Year 2022 Financial Audit, was approved. 
SIXTH ORDER OF BUSINESS Ratification of Resolution 2023-02, 
Authorizing the Investment of Funds in Local 
Government Surplus Funds Trust (SBA 
Account) 
Mr. Oliver presented Resolution 2023-02 to the Board. He noted that the SBA was the 
State Board of Administration and was an investment fund that was run by the State of Florida and 
was for public entities to invest their excess funds. The public entities could be cities, counties, 
special Districts, hospitals, libraries, colleges, etc. He stated that this resolution allowed them, if 
they have a large sum of money, to park it in this at a higher yield. He explained that they always 
want to be careful with public funds and it must be with a qualified depository. He stated that when 
they look at investments of public funds, the three most important tasks in order were the safety 
of the principal, liquidity and yield. He noted that between meetings, the Chairman executed this, 
and he co-signed with her. 
On MOTION by Mr. Forshey-Friedman seconded by Ms. Brown, 
with all in favor, Resolution 2023-02 Authorizing the Investment of 
Funds in Local Government Surplus Funds Trust (SBA Account), 
was ratified. 
SEVENTH ORDER OF BUSINESS Review of Fiscal Year 2024 Proposed Budget 
Mr. Oliver explained that they must, as a unit of government in Florida and as a special 
District, approve a proposed budget by June 15th of each year. He further explained that they 
approve the budget and provide it to the local government. He added that they can’t have a public 
hearing for adoption of the budget any sooner than 60 days after they approve the budget and 
provide it to the local government. He stated that they would get this budget turned in to St. John’s 
County either today or, more likely, Monday because it needed to be changed up a little bit to go 
from proposed to approved. Then, they will have a public hearing and once they have the public 
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hearing, they can adopt the budget. Next, they must have the assessment rolls to the tax collector 
by the end of August. When the property tax bills go out on November 1st, there will be a line item. 
He explained that this budget was a no increase budget. He reviewed the budget and noted that the 
most important thing to see was the general fund budget on page 50 where the assessments total, 
which stays right at $287,000 and the assessments would not go up. He stated that the total 
administrative goes up from $112,000 to right at $116,000. He added that all his company’s 
Districts were at a 6% increase in what their fee was, and they have tried to hold that steady as 
long as they could, but the last couple of years had been challenging for everyone in our country. 
He stated that for the total administrative, even though this year’s budget was at $112,000, the 
account was projecting that they would come in at about $102,000. He noted that a question often 
asked was if it was a use-it or lose-it budget, which he answered it was not. He further explained 
that any funds that they see, the District keeps and could use it for carryforward surplus throughout 
the year and they didn’t turn it back in to some higher level of government. He stated that the next 
line showed some adjustments that they made to some of the field line items. He explained that 
the total field budget goes down from $176,000 to $173,000. He further explained that it looked 
like they were going to spend about $155,000. He noted that this included putting $50,000 into 
their capital reserve fund, which they haven’t done, but they would make that transfer. He noted 
that they were projecting to put the same amount next year. He stated that it sounded like they 
were going to have a pretty strong capital reserve fund when they consider the main things that 
they maintain from the District perspective which were the entry features in the front and anything 
associated with the ponds, particularly the fountains. He reviewed the table at the bottom of page 
50. He reviewed the debt service fund stating that there was nothing that they could do about that 
as a Board right now because when the bonds are issued, they have an assessment hearing and that 
establishes what those assessments are. He stated that someday, they would be in a position to 
refinance bonds and that would be two things. One of those two things being when the call period 
is over, in this case these are Series 2015 bonds, so likely they would be able to be refunded after 
2025. The second thing being the rates because right now the rates were high. 
Mr. Oliver stated that they could discuss any changes to the budget now, or they could 
approve it. He added that once they approve it, they could refine it over the next 60 days, but 
essentially, they have their public hearing. After they have the public hearing, they will consider a 
resolution to adopt a budget and certify the assessment roll. The question was asked if the $6,000 
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for the management under field was going to Vesta for the Vesta Contract. Mr. Oliver responded 
that it was, and their contracts were $500 a month. Clarification that the general maintenance was 
from the gate guard shack up and had nothing to do with their whole community was asked. Mr. 
Oliver responded that was correct. It was asked if they ever did a reserve study. Mr. Oliver 
responded that they had not for this District, but they could certainly do it in the future. He stated 
that he would get a proposal from a company that does it at a reasonable cost. He further explained 
that their assets were so few that they just needed to know if it was worth it to them to do that right 
now. Mr. Zemel responded that it didn’t have to be done now, but it would probably be good to 
do before next year’s. Mr. Oliver responded that they could do that to be prepared for the next 
budget. Mr. Stuck asked if the lake maintenance was all their lakes. Mr. Forshey-Friedman 
responded that it was all 13 ponds. Ms. Brown asked why the flip flop on the waterfall/entry pond 
maintenance and the lake fountain maintenance. She pointed out that it went from $8,500 to 
$13,500 and then $11,400 to $5,000. Mr. Oliver responded that he would find out and would send 
them an email once he gets confirmation. He added that he wouldn’t change it until he gets it 
confirmed. 
EIGHTH ORDER OF BUSINESS Consideration of Resolution 2023-03, 
Approving the FY 2024 Proposed Budget & 
Setting a Public Hearing Date for Adoption 
Mr. Oliver presented Resolution 2023-03 to the Board. After Board discussion, it was 
decided to set the public hearing date for August 11, 2023 at 1:30 p.m. at GMS. 
On MOTION by Mr. Zemel seconded by Mr. Forshey-Friedman, 
with all in favor, Resolution 2023-03, the FY 2024 Proposed Budget 
& Setting a Public Hearing Date for Adoption for August 11, 2023 at 
1:30 p.m. at GMS, was approved. 
NINTH ORDER OF BUSINESS Consideration of Resolution 2023-04, 
Adoption of Record Retention Policy 
Mr. Haber presented Resolution 2023-04 to the Board. He stated that the District already 
had a record retention policy and it was adopted in a manner similar to what they see in the agenda 
package. He explained the reason why they were talking about considering the retention policy 
again was because there were two matters related to the retention of records that had come up that 
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they thought were important and as a result wanted to up the record retention policy to address 
those matters. He further explained that they were dealing with documents that were transitory 
records, which was a record that serves no useful purpose after a particular date. The other matter 
related to record retention were hard copies that have been converted to electronic documents. If 
that is done, the District then has the right to destroy the hard copies. He stated that going back to 
the documents in the agenda package, there were two options that the Board was given. The first 
option was a resolution that would adopt a record retention policy. The second option says that the 
custodian of records should retain all records in perpetuity unless otherwise directed by the Board. 
If the Board gives other direction, then the records would be destroyed, assuming the records could 
be destroyed. The vast majority of CDDs and what this District did the first time was went with 
option 2. He stated that they were looking for the Board to choose one of those two options and 
upon that choice, the policy would be updated to address the two matters that he reviewed. He 
stated that he would be happy to answer any questions. After Board discussion, it was decided to 
go with option 2. 
On MOTION by Mr. Stuck seconded by Mr. Zemel, with all in favor, 
the Resolution 2023-04, Adoption of Record Retention Policy 
Option Two, was approved. 
TENTH ORDER OF BUSINESS Ratification of Proposal for Fountain Repair 
with Charles Aquatics 
Mr. Oliver explained that this was for a fountain repair at Pond #3, and it would be funded 
by the line item they see on the financials and in the audit, the lake fountain repairs or maintenance. 
On MOTION by Mr. Forshey-Friedman seconded by Mr. Stuck, with 
all in favor, the Proposal for Fountain Repair with Charles Aquatics, 
was ratified. 
ELEVENTH ORDER OF BUSINESS Other Business 
There being no comments, the next item followed. 
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TWELFTH ORDER OF BUSINESS Staff Reports 
A. Attorney 
Mr. Haber stated that he wanted to provide an update on the most recent legislative session. 
There were several bills that passed, some of which were still waiting to be signed by the Governor 
that may or may not impact the CDD’s operations. He noted that they would continue to monitor 
those, and he would let them know if any pass and what the CDD needed to do to address them. 
He explained that the one they know for sure did pass related to ethics training. He explained that 
a new law was in place that would require all CDD Board members to get four hours of ethics 
training starting January 1, 2024 and they would have the entire year to fulfill that obligation. He 
added that the training would focus on ethics, which was Chapter 112 Florida Statues and largely 
deals with conflicts of interest. It also deals with Public Records Law and Sunshine Law. He 
explained that there was likely to be numerous ways to they could fulfill the obligation whether 
through online courses, listening to a podcast, or going to a class in person. They are presently 
reviewing what those options are and he stated that he would let the Board know once he finds 
out. He stated that he just wanted to let them know that starting the beginning of next year, they 
would have the four-hour obligation for ethics training. Mr. Forshey-Friedman asked if these 
trainings would be pay for or free. Mr. Haber responded that he was not entirely sure, but he 
guessed that it would be something that could be pay for and there may be some that might be free. 
He stated that he would let them know once he has that information. 
B. Engineer 
There being no comments, the next item followed. 
C. Manager – Report on Number of Registered Voters 
Mr. Oliver stated that as of April 15th there was 1,079 registered voters living in the 
District. 
THIRTEENTH ORDER OF BUSINESS Supervisors’ Requests 
There being no comments, the next item followed. 
FOURTEENTH ORDER OF BUSINESS Audience Comments 
There being no comments, the next item followed. 
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FIFTEENTH ORDER OF BUSINESS Financial Reports 
A. Balance Sheet as of March 31, 2023 and Statement of Revenues & Expenditures 
Mr. Oliver stated that these were the same numbers that they saw on the budget. There 
were no unusual variances here. He noted that they would have a surplus at the end of the year. 
B. Assessment Receipt Schedule 
Mr. Oliver noted that this was 98% collected and through tax certificate sales, it would 
reach 100%. 
C. Approval of Check Register 
Mr. Oliver reviewed the check register. 
On MOTION by Mr. Forshey-Friedman seconded by Ms. Brown, 
with all in favor, the Check Register, was approved. 
SIXTEENTH ORDER OF BUSINESS Next Scheduled Meeting – August 11, 2023 @ 
1:30 p.m. at The Celestina Amenity Center, 35 
Mandara Way, St. Johns, FL 32259 
Mr. Oliver stated the next scheduled meeting will be August 11, 2023 at 1:30 p.m. at the 
offices of GMS. 
SEVENTEENTH ORDER OF BUSINESS Adjournment 
On MOTION by Mr. Stuck seconded by Ms. Brown, with all in favor, 
the Meeting was adjourned. 
_______________________________ _________________________________ 
Secretary / Assistant Secretary Chairperson / Vice Chairperson 
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