MINUTES OF MEETING ISLES OF BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Isles of Bartram Park Community Development District was held on Friday, November 17, 2023 at 10:00 a.m. at the Offices of GMS, 475 West Town Place, Suite 114, St. Augustine, Florida. Present and constituting a quorum were: Scott Forshey-Friedman Chairman Joseph Zemel Vice Chairman Delton Stuck Supervisor Nancy Brown Supervisor Zenzi Rogers Supervisor Also present were: Jim Oliver District Manager Matt Maggiore District Engineer Joseph Brown by phone Kutak Rock FIRST ORDER OF BUSINESS Roll Call Mr. Oliver called the meeting to order at 10:05 a.m. Five Board members were present constituting a quorum. SECOND ORDER OF BUSINESS Audience Comment Mr. Oliver stated this is the public’s opportunity to make comment on today’s agenda, any items about the CDD. THIRD ORDER OF BUSINESS Approval of Minutes of the August 11, 2023 Meeting Mr. Oliver presented the minutes of the August 11, 2023 meeting and asked if there were any additions, corrections, or deletions. The Board had no changes. DocuSign Envelope ID: 1019B52D-7C3F-4324-9A64-0BD00B5C04A1 November 17, 2023 Isles of Bartram Park CDD 2 On MOTION by Mr. Forshey-Friedman seconded by Ms. Rogers, with all in favor, the Minutes of the August 11, 2023 Meeting, were approved. FOURTH ORDER OF BUSINESS Ratification of Audit Engagement Letter with Grau & Associates for Fiscal Year 2023 Mr. Oliver stated this is the firm selected through the RFP process. The engagement is at a fee of $4,000 which is what was budgeted. On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, with all in favor, the Audit Engagement Letter with Grau & Associates for Fiscal Year 2023, was ratified. FIFTH ORDER OF BUSINESS Ratification of Agreement with First Choice Aquatics, Inc. for Pond Maintenance Services Mr. Oliver stated this is from November 1, 2023 through September 30, 2024 so it will be on the fiscal year cycle. That is in the amount of $2,100 per month or $25,200 for the year. The budgeted amount was $25,800. On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, with all in favor, the Agreement with First Choice Aquatics, Inc. for Pond Maintenance Services, was ratified. SIXTH ORDER OF BUSINESS Other Business Mr. Oliver stated there is a letter of resignation from Matt Maggiore, District Engineer with ETM. He asked for any comments. Mr. Maggiore stated its bitter sweet for them to have to resign due to time demands on business requiring them to step down. He thanked them for the opportunity they have had with Bartram Park over the years. On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, with all in favor, the Resignation Letter from Matt Maggiore, District Engineer with ETM, was approved. DocuSign Envelope ID: 1019B52D-7C3F-4324-9A64-0BD00B5C04A1 November 17, 2023 Isles of Bartram Park CDD 3 Mr. Oliver asked for a motion to add to the agenda authorization for staff to issue RFQ for Engineering services. On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, with all in favor, Authorization for Staff to Issue RFQ for Engineering Services to be Added to the Agenda, was approved. Mr. Oliver stated now that has been added to the agenda, looking for a motion directing staff to issue an RFQ. On MOTION by Mr. Forshey-Friedman, seconded by Ms. Brown, with all in favor, Directing Staff to Issue RFQ for Engineering Services, was approved. SEVENTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Brown stated that he had nothing to report. B. Engineer There being no comments, the next item followed. C. Manager Mr. Oliver stated the audit engagement letter was ratified so that will be started soon and they will bring back the audit during the Spring. The deadline for the audit is June 30th. D. First Choice Aquatics - Pond Service Report Mr. Oliver stated there has been a positive change since switching maintenance companies about a year ago. Mr. Forshey-Friedman stated pond 4 the fountain issue is something with the surge which is electrical so they are waiting on an electrician to get the part in. The fountain comes on but then hits the breaker so fixing it has been approved just waiting on the part. He noted at a future meeting they have requested something to maintain pond 6 that continues to have sludge and issues. DocuSign Envelope ID: 1019B52D-7C3F-4324-9A64-0BD00B5C04A1 November 17, 2023 Isles of Bartram Park CDD 4 EIGHTH ORDER OF BUSINESS Supervisors’ Requests Mr. Oliver stated he had received calls from people asking how to get on the Board. He noted that he told them about the qualification process which will be in June and the election is in November. NINTH ORDER OF BUSINESS Audience Comments There being no comments, the next item followed. THIRTEENTH ORDER OF BUSINESS Financial Reports A. Balance Sheet and Statement of Revenues & Expenditures Mr. Oliver stated these are through September 30th and are in the process of being audited. He noted key things to point out is the Capital Reserve Fund shows $50,000 in the balance. The admin was under budget by $16,000 and field expenses by $36,000 with a carry forward surplus of $52,000. B. Assessment Receipt Schedule Mr. Oliver noted the Assessment Receipt Schedule for FY23 is 100% collected. Tax bills went out the first of November and you will start receiving assessments from the tax collector over the next couple of weeks and should be fully collected by about the end of March. C. Approval of Check Register Mr. Oliver reviewed the check register. On MOTION by Mr. Forshey-Friedman seconded by Mr. Stuck, with all in favor, the Check Register, was approved. ELEVENTH ORDER OF BUSINESS Next Scheduled Meeting – February 16, 2024 Ms. Brown stated she would be gone February 6th through 28th. She noted if the meeting could be held before the 6th she could be present. Mr. Forshey-Friedman asked about February 2nd. Mr. Oliver stated he would need to check with Wes Haber and his calendar. DocuSign Envelope ID: 1019B52D-7C3F-4324-9A64-0BD00B5C04A1 November 17, 2023 Isles of Bartram Park CDD 5 TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Forshey-Friedman seconded by Ms. Brown, with all in favor, the Meeting was adjourned. _______________________________ _________________________________ Secretary / Assistant Secretary Chairperson / Vice Chairperson DocuSign Envelope ID: 1019B52D-7C3F-4324-9A64-0BD00B5C04A1